Job Description
A Senior Project Coordinator in an event agency plays a pivotal role in planning, executing, and finalizing events, ensuring they are delivered on time, within scope, and within budget. The position demands a blend of project management expertise, exceptional organizational skills, and effective communication abilitie
Responsibilities
- Event Planning and Execution: Oversee all phases of event planning, from initial concept development to on-site execution, ensuring alignment with client objectives and agency standards.
- Team Leadership: Lead cross-functional teams, including designers, vendors, and support staff, to deliver high-quality events.
- Client Liaison: Serve as the primary point of contact for clients, maintaining clear and consistent communication to ensure satisfaction and address any concerns promptly.
- Budget Management: Develop and manage event budgets, ensuring financial efficiency and adherence to client expectations.
- Vendor Coordination: Identify, negotiate with, and manage external vendors and suppliers to secure necessary services and materials for events.
- Risk Management: Anticipate potential challenges and develop contingency plans to mitigate risks associated with event execution.
- Documentation and Reporting: Maintain comprehensive project documentation, including schedules, budgets, and post-event reports, to facilitate transparency and continuous improvement.
Essential Skills
- Project Management: Proficiency in project management methodologies and tools to effectively plan, execute, and monitor event projects.
- Communication: Exceptional verbal and written communication skills to interact effectively with clients, team members, and vendors.
- Organizational Skills: Strong ability to manage multiple projects simultaneously, ensuring all details are meticulously handled.
- Problem-Solving: Aptitude for identifying issues proactively and developing effective solutions to ensure successful event outcomes.
- Leadership: Demonstrated ability to lead and motivate teams, fostering a collaborative and productive work environment.
- Financial Acumen: Experience in budget development and financial management to ensure cost-effective event execution.
Qualifications
- Bachelor’s degree in Event Management, Business Administration, or a related field.
- Minimum of 3-5 years of experience in project coordination or management within the event industry.
- Proficiency in project management software and tools.
- Strong understanding of event planning principles, including logistics, vendor management, and client relations.
- Ability to work flexible hours, including evenings and weekends, as required by event schedules.
To Apply
* Gorilla Event is committed to equal employment opportunities and does not discriminate against any employee or applicant for employment based on factors such as race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status. We actively seek individuals to join our team and do not engage with recruiters, agencies, or offshore firms in our hiring process.